March is Improve Your Management Skills Month. One great way to improve your management skills is to get better at effectively delegating tasks that you do not enjoy and/or are not good at doing yourself. Let’s begin by looking at what may be holding you back from delegating tasks:
Reasons given for not delegating
- You can do it better yourself (perfectionism)
- You can do it quicker yourself (short-term view)
- Lack of confidence in co-workers (need to put in time to train others)
Reasons to delegate
- You do not enjoy doing this activity.
- You are not good at doing this; someone else could do it more effectively.
- You can leverage your time better by handing this off to someone else, even if it's something you enjoy and/or are good at doing. (Just because you are capable of doing something well does not mean that you have to do it!)
Tips for effective delegation:
- Explain task specifically and thoroughly
- Define the purpose. What are you trying to accomplish? Determine what success looks like so the person has a clear picture of what you want to accomplish and what the end result looks like.
- Delegate responsibility, not work. Too many managers confuse delegating responsibility with offloading work onto someone else. When assigning a project, allow your employee the freedom to exercise some personal initiative.
- What's in it for the delegatee? Recognition, new skills, etc.
- If HOW it is done is important, give and get feedback about how to do the task.
- Don't hover. Show confidence in their ability to do the task. Give them freedom to do it their way.
- Instead of asking, "Do you understand?", ask questions such as, "Any ideas as to how you'll proceed?" You'll get a better sense of whether or not your request was clear.
- Make delegatee accountable. Establish deadlines.
- Keep a delegation log. Click here to download a sample Delegation Log.
- Give positive and corrective feedback. (It looks like there's a mistake here. What do WE need to do to get back on track?)
- Give recognition.
- If you can't delegate something, you may be able to renegotiate expectations.
- For a more information on this topic read The Fine Art of Delegation.
Do you struggle with delegation? Let’s schedule a no-cost strategy session to explore creative ways that you can let go of the tasks and responsibilities that you are not passionate about or are not skilled at doing.
Leave a comment below, I’d love to hear your thoughts!
Productivity Consultant &
Certified Professional Coach